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#Mapilab mail merge toolkit alternative how to
#Mapilab mail merge toolkit alternative windows

For example in this very simple pretend scenario we are going to mail out made-up usercodes and passwords to a few of members of staff. You only need the information that is necessary to personalise each message. Gather your recipients’ details in an Excel spreadsheet (this is important, if you try to access your receipients' details from another source you may run into problems). We will also use Word 2010 to create the mail merge, which will get recipient information (names, email addresses etc.) from an Excel 2010 spreadsheet.

#Mapilab mail merge toolkit alternative windows

In this example, you will have your email account setup in the Outlook 2010 client on your Windows computer. Outlook mail merge from data in Excel, using a Word template

As an anti-spam measure Microsoft limit the number of messages that any account can send in a given day although these limits have risen rapidly in recent years.

It is not possible to add an attachment (usually it is easy to get around this by having the file hosted somewhere on a website and adding a link to it in the message).

It is not possible to set a different 'reply-to' address.

It is possible to get around this by setting up a profile for a shared account (something like but it takes a bit of time and effort In most cases people set up Outlook to check their own email account and so, by default, all messages will be sent from that account.

The messages can only be sent from the 'primary profile' set up on the computer.Equally any non delivery messages will come back to the sender's inbox so are easy to spot. The emails go into the sent items of the person doing the mail merge so it is easy to see to whom the messages were sent and when.Please note that using Outlook / Word has certain advantanges and disadvantages over the previous solution: If you have this requirement please discuss with eSolutions. If you have this requirement Microsoft recommend you use a third-party provider that specialises in such services. It is likely not suitable however for mailing thousands of contacts. These instructions have been tested successfully with a mail merge list of 400 recipients and may be suitable for more. It replaces the Mach5 product that WBS has used for the last few years but is no longer supported due to its increasing unreliabliity and lack of manufacturer support.

#Mapilab mail merge toolkit alternative how to

This guide aims to show you how to use Outlook and Word for mail merges.